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Go to 360° Feedback ↗ · Opens the webapp — please log in first · Requires 360° Feedback and admin rights Every 360° feedback run goes through four statuses: Draft → Scheduled → Active → Completed. The further the run progresses, the less you can change, which protects data integrity for reviewers who are already submitting feedback. Once a run has completed, you can repeat it with a next cycle. This article covers the Schedule tab, what stays editable in each status, and how to start another cycle.
  • Only runs in Draft can be scheduled.
  • Once a run is Scheduled or Active it enters restricted editing mode — only a few, low-risk settings remain editable.
  • A 360° dashboard is created automatically when a run becomes active.

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The four statuses

The current status is always shown next to the run title and on the overview list.

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Scheduling a run

  1. Work through the wizard tabs until every required setting is filled in.
  2. Open the Schedule tab. You’ll see a Run Summary with the number
of recipients, total reviewers, and the anonymity thresholds.
  1. Set Activation date and time — the moment invitations are sent and
the run becomes Active.
  1. Set Deactivation date and time — when the run closes and becomes
Completed. This must be after the activation date.
  1. Click Save and activate.
A confirmation dialog tells you the activation date, lets you know that a 360° dashboard has been created automatically, and takes you back to the overview.

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You can only schedule a run if…

  • … it has at least one feedback recipient. If the list is empty, the Schedule tab shows a blocking message.
  • … it has a questionnaire. The Schedule tab warns you if no questions have been added yet.
  • … every scale question has a dimension assigned. Quantitative questions without a dimension prevent scheduling — the tab points you back to the Questions tab to fix this.

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Restricted editing mode

Once a run is scheduled or active, most tabs become read-only. A yellow banner at the top of the page tells you you’re in restricted editing mode. What remains editable:
  • End date. You can extend or shorten the deactivation date — for example, to give reviewers a few more days to submit.
  • Run name, welcome message, goodbye message. On the Details tab these remain editable.
All other settings — survey type, questions, recipients, reviewers, anonymity, permissions — are locked at that point. Once the cycle has completed, you can change them again for the next cycle — see Starting the next cycle below.

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After the run completes

When the deactivation date is reached:
  • The run status changes to Completed.
  • Reviewers can no longer submit feedback.
  • The 360° dashboard remains available; results are shown according to the anonymity thresholds you configured.

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A completed cycle cannot be reopened

You can only change the end date while the cycle is Scheduled or Active. Once it is Completed, it cannot be extended or reopened — not even if, say, a self-assessment is still missing.
If you can see that reviewers or recipients will need more time, extend the Deactivation date and time on the Schedule tab before the cycle ends.

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Starting the next cycle

You can repeat a completed run without setting it up again. A yellow notice at the top of the page tells you that the last cycle is complete and that changes apply to the next cycle.
  1. Open the completed run.
  2. Adjust the settings if needed — for example new recipients or reviewers, a different survey type, or different anonymity thresholds.
  3. Open the Schedule tab. Under Previous cycles you see the cycles that have already completed.
  4. Set a new Activation date and time. It must be in the future.
  5. Set a new Deactivation date and time.
  6. Click Save and start next cycle.
For the new cycle:
  • Every recipient currently in the run receives a new questionnaire, and all of their reviewers are invited again.
  • Completed cycles keep their participants and answers. Changes to recipients, reviewers or settings only affect the next cycle.
  • In the 360° dashboard each cycle appears separately; use the Cycle filter to switch between them. Answers are not combined across cycles.
Changes to the questionnaire are the exception: submitted answers are kept, but changed questions, answer options and dimensions also change the evaluated results of completed cycles. The Questions tab points this out with the notice This questionnaire has already been used.

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Tracking progress during a run

On the run overview you can see, per recipient, how many reviewers have responded — for example 4 / 7 Rater. This lets you follow participation per recipient without waiting for the run to end, and gives you a basis for sending targeted reminders if needed. If you have any questions, please do not hesitate to contact us.