With the Topic feature, it is easy to analyse your open feedback. As an analyst, manager, or admin with access to all data, it is now possible to create cluster your open feedback.
1. Just click on "Topics" at the top of your screen:
Now you can look at the open text responses for each survey.
2. To start off, you need to select your survey and the time period.
After selecting a survey, all responses will be shown in the "Uncategorised" section.
3. By clicking on "Edit Topics", you can create and adjust manually categories for your open text responses. Category names can contain 3 to 100 characters.
If you would instead prefer to use AI to assist you, please click here:
Just click on an uncategorised response and choose your category or create a new one.
Once you leave the edit mode, the categories will be created and the feedback will be shown in the newly created categories.
Please note: Topics are sorted alphabetically. The uncategorised responses always show up first, if there are non-assigned responses. If all responses of a question are assigned to a topic, the uncategorised section will disappear. Responses from the uncategorised or any other topic section will only disappear from the section once it has either collapsed or the user leaves the edit mode. If less responses than the anonymity level of the survey requires have been given, no responses will be visible. Topics, which have been created but have no assignments for the selected survey, will not show up on the page.
If too few responses are available, you will see this:
If the survey doesn't contain any text fields, you will see this:
4. If you would like to rename your categories, just click on the category and on "Edit topics". Right next to the name is a small pencil with which you can rename the category.
Once this has been saved, the topic is renamed in the section title and all topic cards on the page.
5. If you want to delete a category, you can click on the small bin, and a pop-up appears to confirm the deletion of the topic. If the user confirms, then the topic is deleted and all assignments from all questions to this topic are removed.
All responses that no category longer have a category will be displayed in the category "Uncategorized" again.
Coming soon - Clustering topics automatically with the help of AI
An even easier way of grouping your topics, is with the use of our beta version of AI clustering.
The first 2 steps of this process remain the same as in the manual version above (first selecting the survey you wish to analyse and the period too) but then all you need to do is to click on "Start AI assistant" on the right of every question you would like to have clustered.
.png?width=222&height=80&name=Frame%201%20(3).png)
As this process can take some time (depending on how much feedback needs to be clustered), feel free to close the window and come back to your Honestly account later in the day to see the text responses have been automatically clustered.
Just as above, you can still edit the topics created by AI and the title of each category too once the AI clustering process is complete. Category names can contain 3 to 100 characters. You can also remove any categorisation you disagree with by deleting it.
If, for any reason, a categorisation of a particular response is not possible, it will remain in the "Uncategorised" section at the very top of the responses.
Which user has access to which actions:
| Permission | Roles |
| Access the topic views | Analyst, manager or admin role |
| Access edit mode | Admin, (Analyst, manager or admin role) with access to all data |
| Rename topics | Admin, (Analyst, manager or admin role) with access to all data |
| Delete topics | Admin, (Analyst, manager or admin role) with access to all data |
| Change assignments | Admin, (Analyst, manager or admin role) with access to all data |