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Overview

An open link or a QR code lets you invite everyone else to your survey: colleagues who have no email address or no access to a computer, and external people who should take part from outside. You decide how to share it – by email, on a notice board, in the intranet, or as a QR code on a poster. The link stays active permanently and can be used as often as you like. This requires the Link feature in your account and the administrator role. Both are covered further down.

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An example invitation

Dear colleagues, As mentioned, our survey on Employee Engagement has begun. Here is a link and also a QR code which you can use to take part for the next 2 weeks. We hope that the survey will help us discover our weaknesses and build on our strengths. Thanks, The HR Team Link: examplesurvey.honestly.de QR code:

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What participants see

Clicking the link, copying and pasting it, or scanning the QR code takes your employees straight to the survey (this example uses a welcome message):
When you use open links or QR codes, no personal attributes are stored – every answer is anonymous.
Because of that, results from an open link cannot be filtered by employee attributes on the dashboard; they are only shown as a whole. If you still want to evaluate by group (location, department), add a few single-choice questions at the start of the survey in which participants select their own attribute. You can then use those answers as a filter on the dashboard – anonymously, of course. The link is permanently active, but shows an error message once the survey has been deactivated or has expired. Under Settings, click Links. The settings window that opens works like this:
  1. Under Name, enter the link code (URL) you want. It always ends in .honestly.de, and you are free to choose the part in front of it as long as it is not taken already – which rarely happens.
  2. Under Stores, choose the survey that should be reachable at this link.
  3. Optionally add a short description under Purpose.
  4. Click Add.
From that moment on, the survey can be taken through the link, as often as participants like. Please note that the survey also has to be activated (and open), otherwise participants see a “Survey not available” page instead. In the QR-code download column, pdf gives you the matching QR code for posters, emails and other announcements.
Links can only be created or removed by administrators.

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Switching the “Link” feature on

Open links and QR codes belong to the Link feature. If it is not active in your account yet, you can start a 30-day trial yourself as an administrator:
  1. Go to Settings → Account.
  2. The Features tab lists every feature of your account. Link is described there as “Enables anonymous surveys without employee attribution, e.g., for whistleblower formats.”
  3. If it is marked Available for Trial, click Start Trial.
Links then appears under Settings, and the entry on the Features tab shows how many days are left in the trial. After 30 days the feature switches to Trial Expired and the links stop working. To have it enabled permanently, get in touch with your Honestly contact.
Only administrators see the Features tab. If you have a different role, ask an administrator of your account to switch the feature on.