> ## Documentation Index > Fetch the complete documentation index at: https://help.honestly.com/llms.txt > Use this file to discover all available pages before exploring further. # How do I add different types of access to people? > Learn which kinds of access Honestly has — reporting structure, attributes, surveys and dashboards — where you set each one, and when people get an email. [Go to Employees ↗](https://webapp.honestly.de/app#/employees) · Opens the webapp — please log in first Two things decide what someone can do in Honestly: * Their **role** decides which parts of the app they can use: creating surveys, building dashboards, exporting. See [Rights & roles](/help/employees/rights-and-roles). * Their **data access** decides whose responses they see. Admins always see all data. Respondees have no access to the app. Data access is therefore something you set for **Report viewers**, **Analysts** and **Managers**. Dashboards come on top of that: sharing a dashboard makes it visible, but it does not show anyone more data than their own data access allows. ### Overview | Type of access | Where you set it | What it gives | | - | - | - | | Reporting structure | `ReportsToId` column in the import or HR integration | Supervisors see their direct and indirect reports — always, automatically | | Employee attributes | Employee profile, or `PermissionGroup` / `PermissionGroupValue` in the import | Responses from employees with the selected attribute values | | Surveys | Employee profile, or the survey's **Permission** tab | All responses to that survey | | Access to all employee data | Employee profile | All responses, without restrictions | | Dashboards | **Dashboard permissions** in the dashboard | Sees the dashboard, filled with their own data access | The data access types add up: a person sees every response that matches **any** of them, as long as the anonymity threshold is met. ### Access through the reporting structure When you import employees with an `ImportId` and a `ReportsToId`, Honestly knows who reports to whom. Every supervisor then automatically sees the responses of their direct and indirect reports. This is built in: you do not have to switch it on, and you cannot switch it off. Use this for line managers who should see their own team. How the IDs work, with an example, is explained in [Reporting structures](/help/employees/reporting-structures). ### Access through attributes Use attributes when someone needs to see a group of people that does not follow the reporting line — for example an HR business partner for the location "Munich". * **In the employee profile:** open the person in **Employees**, choose **Edit**, and under **Permissions → Data access** add a rule based on **Employee attributes**. Pick the attribute and the values the person should see. * **In the Excel import:** enter the attribute's name in the `PermissionGroup` column and the value in `PermissionGroupValue`, for example `Country` and `Germany`. A `*` as the value gives the person access to all data. See [Excel import rules](/help/employees/excel-import-rules). ### Access to surveys Survey access gives a person **all responses to that survey**, regardless of their attributes or reporting line. Set it in either of two places — both change the same setting, so a survey added in one appears in the other: * **In the employee profile:** under **Permissions → Data access**, add a rule based on **Surveys** and select the surveys. * **In the survey:** in **Surveys**, choose **Edit** on the survey, open the **Permission** tab and add people under **Survey permissions**. You can add Report viewers, Analysts and Managers. Managers added here can also edit the survey. On the same tab, **Survey recipients result access** gives everyone who was directly assigned the survey access to all of its results. ### Access to all data Tick **Access to all employee data** in the person's profile to remove every restriction. They see all responses, like an admin, without getting the admin role. The individual rules are cleared when you tick it. ### Access to dashboards A dashboard is visible to its creator and to all admins. To show it to others, open the dashboard, open its menu and choose **Dashboard permissions**. Switch on **Share dashboard with additional employees**, then choose: * **Everyone** — all employees except respondees, or * **Employees based on name or role** — selected people, and/or everyone with a given role (Manager, Analyst, Report viewer). Sharing gives read access only; the dashboard can still only be changed by its creator and by admins. Each person sees the dashboard filled with the responses **their own data access** allows. A shared dashboard can therefore show different numbers to different people. If someone sees an empty or partial dashboard, give them survey or attribute access — sharing the dashboard alone is not enough. No email is sent when you share a dashboard, so let the people know yourself. Step-by-step instructions are in [Assign a dashboard](/help/dashboard/assign-permissions). ### When people get an email As soon as a person gets a role that can log in — Report viewer, Analyst, Manager or Admin — for the first time, Honestly **immediately** sends them an email to set a password. It does not matter how the role was given: by hand in the profile, through an Excel or CSV import, through an HR integration or through Auto-Assignment. * The email cannot be held back or recalled. If you are preparing an account, assign the roles only when people should actually receive their invitation. * Changing between roles later (for example from Analyst to Manager) sends no new email. * **With single sign-on (SSO) no email is sent.** People sign in through your identity provider instead. See [Sign in via SSO](/help/integrations/sign-in-via-sso). Report viewers can be limited to see a survey's results only once it has ended. You set this under **Roles and Permissions** in the account settings — see [Delay report viewer access](/help/dashboard/delay-viewer-access). ### Related articles * [What are the different rights / roles in the Honestly account?](/help/employees/rights-and-roles) * [How Do Reporting Structures and Data Permissions Work in Honestly?](/help/employees/reporting-structures) * [How can I assign a dashboard to a particular user?](/help/dashboard/assign-permissions) * [How does Auto-Assignment work, and are admins protected?](/help/employees/auto-assignment) * [Which guidelines should I follow for a successful Excel import?](/help/employees/excel-import-rules)